CBSE Class 12 Letter Writing: Format, Marking Scheme, Samples - Complete Guide

3. Mastering Letter Writing (CBSE Class 12)

Letter writing is a 5-mark question that tests your ability to be formal, precise, and well-organized. You will be asked to write one of two types, within a 120-150 word limit.
• Letter for a Job: You write a cover letter for a job and attach a detailed Bio-Data or Resume.
• Letter to the Editor: You write to a newspaper to highlight a public issue or offer suggestions.

Marking Scheme (5 Marks)

• Format: 1 Mark (Sender's/Receiver's Address, Date, Subject, Salutation, Subscription)
• Organisation of Ideas: 1 Mark (Flow, clarity, and division of paragraphs)
• Content: 2 Marks (Relevance, covering all aspects of the question)
• Accuracy: 1 Mark (Spelling and Grammar)

Formats

The format is crucial. Note the key differences between the two types.

1. Letter to the Editor

Sender's Address (e.g., 12, MG Road, Delhi) [Leave a line] Date (e.g., 7 November 2025) [Leave a line] The Editor The Times of India New Delhi [Leave a line] Subject: (Clear and concise, e.g., "Poor maintenance of public park") [Leave a line] Sir/Madam, [Leave a line] (Para 1) Through the columns of your esteemed newspaper, I wish to draw the attention of the concerned authorities to... (introduce the problem). [Leave a line] (Para 2) Explain the problem, its causes, and its effects on the public. (e.g., park is full of litter, lights are broken, it has become a haven for anti-social elements...). [Leave a line] (Para 3) Offer suggestions for improvement. Request the authorities to take action. (e.g., The RWA has complained, but no action... authorities should install new lights, deploy security...). [Leave a line] Yours truly, (Signature) Your Name (A concerned citizen / Resident)

2. Job Application (Cover Letter)

Sender's Address (e.g., 45, Sector 10, Noida) [Leave a line] Date (e.g., 7 November 2025) [Leave a line] The Manager (or Principal, etc.) Name of Organisation Address [Leave a line] Subject: Application for the post of (Job Title) [Leave a line] Sir/Madam, [Leave a line] (Para 1) This is in response to your advertisement in 'The Hindu' dated '5th Nov 2025' for the post of (Job Title). I wish to offer my candidature. [Leave a line] (Para 2) I am well-qualified for the post. I have (mention key qualification/experience). I am hardworking, sincere, and (mention a key skill). [Leave a line] (Para 3) I am enclosing my detailed Bio-Data for your perusal. If given a chance, I assure you I will work to the best of my ability. I am available for an interview at your convenience. [Leave a line] Yours faithfully, (Signature) Your Name Encl: Bio-Data / Resume

3. Format for Bio-Data / Resume

BIO-DATA

1. PERSONAL DETAILS: • Name: • Father's Name: • Date of Birth: • Address: • Phone: • Email: 2. EDUCATIONAL QUALIFICATIONS:

Exam	Board/University	Year	% Marks
M.Com	Delhi University	2024	75%
B.Com	Delhi University	2022	88%
CBSE (XII)	CBSE	2019	95%

3. WORK EXPERIENCE: • Worked as 'Junior Accountant' at ABC Ltd. for 2 years (2022-2024). 4. SKILLS: • Proficient in Tally, MS Office, and GST filing. 5. REFERENCES: 1. Dr. R. K. Jain, HOD, ABC College, Delhi 2. Mr. S. Kumar, Manager, ABC Ltd., Delhi

You are Aman/Amrita of 15, Vasant Kunj, New Delhi. You have seen an advertisement in 'The Times of India' for the post of 'Marketing Executive' at HCL Ltd. Apply for the post, providing your detailed Bio-Data.

15, Vasant Kunj New Delhi 7 November 2025 The HR Manager HCL Ltd. Sector 126, Noida Subject: Application for the post of Marketing Executive Sir/Madam, This is in response to your advertisement in 'The Times of India' dated 5th November 2025, for the post of Marketing Executive. I wish to offer my candidature for the same. I hold an MBA in Marketing from FMS, Delhi, and have 2 years of work experience in a similar role at a reputable firm. I am dynamic, target-oriented, and possess excellent communication skills. I believe my qualifications and experience align perfectly with your requirements. I am enclosing my detailed bio-data for your kind perusal. I am available for an interview on any date as per your convenience. Thank you. Yours faithfully, (Signature) AMAN VERMA Encl: Bio-Data

BIO-DATA

1. PERSONAL DETAILS: • Name: Aman Verma • Father's Name: Mr. R. K. Verma • Date of Birth: 10th July 1999 • Address: 15, Vasant Kunj, New Delhi • Phone: 98xxxxxx00 • Email: [email protected] 2. EDUCATIONAL QUALIFICATIONS:

Exam	Board/University	Year	% Marks
MBA (Marketing)	FMS, Delhi	2023	8.5 CGPA
BBA	Delhi University	2021	92%
CBSE (XII)	CBSE	2018	96%

3. WORK EXPERIENCE: • Marketing Associate at Wipro Ltd. (2023-Present). 4. SKILLS: • Proficient in Digital Marketing, SEO, and Salesforce. 5. REFERENCES: 1. Dr. P. Sharma, Professor, FMS, Delhi 2. Ms. R. Singh, Sr. Manager, Wipro Ltd.

5 Solved Practice Questions

Q1: Write a Letter to the Editor of a national daily, highlighting the poor condition of public parks in your area.

22, Green Apartments Pune 7 November 2025 The Editor The Indian Express Pune Subject: Poor maintenance of public parks in Green Park colony Sir/Madam, Through the columns of your esteemed newspaper, I wish to draw the attention of the Pune Municipal Corporation to the deplorable condition of public parks in the Green Park colony. The central park, which was once a green oasis, is now in shambles. The walking tracks are broken, the swings and slides for children are rusted or missing, and the park is full of litter. There are no proper lighting facilities, making it unsafe for residents after sunset. Despite several complaints to the local authorities, no action has been taken. The park has become a dumping ground. I urge the authorities to take immediate steps to restore the park by cleaning it, repairing the tracks and swings, and installing proper lights. Yours truly, (Signature) RENU MATHUR (A concerned resident)

Q2: You are Sunita/Sameer. Apply for the post of PGT (English) at Delhi Public School, R.K. Puram, in response to their advertisement.

45, Hauz Khas New Delhi 7 November 2025 The Principal Delhi Public School R.K. Puram, New Delhi Subject: Application for the post of PGT (English) Madam/Sir, This is in response to your advertisement in 'The Hindustan Times' dated 5th November 2025, for the post of PGT (English). I wish to offer my candidature. I am M.A. (English) and B.Ed. from Delhi University. I have also cleared the CTET (Level 2). I have 3 years of experience teaching senior secondary classes at a reputed school. I am passionate about literature and possess excellent communication skills. I am enclosing my detailed bio-data for your consideration. If given an opportunity, I assure you that I will dedicate myself to the role and contribute positively to the school's academic environment. Yours faithfully, (Signature) SUNITA SHARMA Encl: Bio-Data

Q3: Write a Letter to the Editor about the nuisance of reckless driving by delivery boys in your locality.

B-101, Prestige Towers Bengaluru 7 November 2025 The Editor The Deccan Herald Bengaluru Subject: Menace of reckless driving by delivery boys Sir/Madam, Through your esteemed daily, I want to highlight the growing issue of reckless driving by food and e-commerce delivery boys in the Indiranagar area. These riders, in their hurry to meet deadlines, often speed, ride on footpaths, jump red lights, and use loud horns, especially during peak hours. This not only causes noise pollution but also poses a serious threat to pedestrians, especially children and senior citizens. Several minor accidents have already occurred. The authorities must take this matter seriously. Traffic police should penalize such riders, and the concerned companies must provide better training to their staff, focusing on adherence to traffic rules over speed. Yours truly, (Signature) ROHAN GUPTA (Resident, Indiranagar)

Q4: You are Raj/Rani, a computer engineer. Apply for the post of 'Software Developer' at Infosys, Bengaluru.

77, Jayanagar Bengaluru 7 November 2025 The HR Manager Infosys Electronic City, Bengaluru Subject: Application for the post of Software Developer (Ref: #SDE-004) Sir/Madam, With reference to the opening posted on your company's career portal, I wish to apply for the post of Software Developer. I am a B.Tech in Computer Science from Manipal Institute of Technology (2024 batch). During my final year, I interned at a startup where I gained hands-on experience in Python and Java. My final year project was an AI-based chatbot, which was highly appreciated. I am a quick learner and a team player, and I am eager to start my career with a renowned organization like Infosys. My resume is enclosed for your review. I look forward to the opportunity of an interview. Yours faithfully, (Signature) RAJ N. Encl: Resume

Q5: Write a Letter to the Editor, suggesting ways to conserve water and tackle water scarcity in your city.

12, Malabar Hill Mumbai 7 November 2025 The Editor The Times of India Mumbai Subject: Need for water conservation and rainwater harvesting Sir/Madam, Through your newspaper, I wish to draw the attention of the residents of Mumbai to the acute water scarcity we face, especially during summer. While the municipal corporation is trying its best, the responsibility also lies with us. We must stop wasting water. Simple steps like fixing leaky taps, using buckets for washing cars, and promoting 'dry' Holi celebrations can make a huge difference. Furthermore, the BMC should make rainwater harvesting mandatory for all large societies and commercial buildings. This would help recharge the groundwater levels and reduce dependency on supplied water. It is high time we work together to conserve this precious resource. Yours truly, (Signature) A. D'SOUZA (A concerned citizen)

How to Write a Report – Format, Topics, and Sample Questions with Answers (CBSE Guide)

Mastering the Art of Report Writing: A CBSE Guide

Ever felt stuck staring at a blank page, wondering how to turn your thoughts or a whole event into a formal report? You're not alone! Report writing is a key skill, especially for CBSE classes, but it's often seen as tricky.

Don't worry! This guide will break down everything you need to know—from the basic format to pro-tips and solved CBSE examples. Let's turn that confusion into confidence.

What is Report Writing?

Think of a report as a formal, factual story. It's a structured way to present information about an event, topic, or investigation. Its main goal is to be clear, concise, and accurate.

Whether you're describing your school's Sports Day or a public incident, your report provides a snapshot for someone who wasn't there. It sticks to the facts and presents them in a logical order.

Types of Reports (for School)

While there are many kinds, for school purposes, you'll mostly deal with these:

1. Newspaper Report

Focuses on an event or incident for the public (e.g., an accident, a new policy). It's factual and objective.

2. Magazine Report

Goes deeper than a newspaper report. It's more detailed, analytical, and might cover a broader topic (e.g., "The Rise of E-Sports").

3. School Report

A formal account of a school event or activity (e.g., Annual Day, Science Fair) written for the school magazine or notice board.

The 5-Step Report Writing Format (CBSE)

Follow this structure, and you'll have a perfect report every time. This is the standard format expected in your exams.

1. Heading / Title

   This is your first impression. It must be brief, eye-catching, and instantly tell the reader what the report is about.

2. Byline

   Simple and clear: "By [Your Name]". If required, you might add your title or class (e.g., "By Rohan, Head Boy" or "By Priya, Class XII").

3. Introduction (Lead Paragraph)

   This is the "5 Ws" paragraph. It must answer:

   • What happened?
   • Where did it happen?
   • When did it happen?
   • Who was involved?

   This paragraph sets the context and gives the reader all the essential information upfront.

4. Body of the Report

   This is where you expand on the introduction. It's usually 2-3 paragraphs. You should:

   • Give a chronological or logical sequence of events.
   • Include key details, quotes from participants or guests, and relevant data.
   • Explain the "How" and "Why" of the event.
   • Keep your facts accurate and be objective.

5. Conclusion

   A brief, one-paragraph summary. Wrap up the event, mention any outcomes, or (if appropriate) state a final quote or a look towards the future.

Pro-Tips for a Flawless Report

• Be Concise: Get to the point. Avoid flowery language or unnecessary details. Stick to the facts.
• Use Simple Language: Write in a formal, straightforward style. Your goal is to inform, not to confuse.
• Stay Objective: Report what happened, not what you *feel* about it. Avoid personal opinions (e.g., "It was the best day ever!").
• Proofread: Always check for grammatical errors, spelling mistakes, and inconsistencies. A clean report is a credible report.
• Mind the Word Limit: CBSE reports often have a strict word limit (e.g., 120-150 words). Practice writing concisely.

Sample Report Topics

• School Events: Annual Sports Day, Science Fair, Debate Competition, Tree Plantation Drive.
• Accidents/Disasters: A Road Accident, A Fire Outbreak, Flood Relief Camp.
• Social Issues: Water Scarcity in Your Locality, Increasing Air Pollution, "Say No to Plastic" Campaign.

Sample Report (School Event)

Annual Sports Day Celebrated at ABC School

By XYZ, Class 12

New Delhi, September 25, 2024: The Annual Sports Day of ABC School was held on September 25, 2024, with great enthusiasm and zeal on the school grounds. The event, which commenced at 9 AM, saw a large gathering of students, teachers, and parents.

Mr. Arun Prakash, an eminent sports personality, graced the occasion as the chief guest and inaugurated the event with a motivational speech. Students from all grades participated in various competitions, including track and field events, basketball, and cricket matches. The highlight of the day was the 100-meter sprint, in which Saurabh from Class 11 won first place.

The event concluded at 4 PM with a prize distribution ceremony, where the chief guest felicitated the winners. The day was a grand success, reinforcing the spirit of teamwork and healthy competition among the students.

Practice Questions (CBSE Samples)

Test your skills! Here are some past CBSE questions. Try writing them yourself before you peek at the answers.

Full Question: You are Karan/ Kirti of L.M. Memorial Public School, Dwarka. Your school has adopted a village as a social responsibility. Students are being taken to teach the children of that village on a regular basis. Write a report, for your school magazine, on the various other programmes organized there in 120 – 150 words.

Sample Answer:

L.M. Memorial Adopts Village

By Karan, Class XII

Dwarka, September 27, 2024: L.M. Memorial Public School, Dwarka, has undertaken a noble initiative by adopting a nearby village as part of its social responsibility. The project, which began in August, aims to uplift the villagers' lives through various community-driven activities.

While students from classes IX-XII regularly visit to teach the village children, several other programmes have also been organized. These include health awareness camps, large-scale cleanliness drives, and tree plantation events. Recently, a health camp provided free check-ups and vaccinations to over 100 residents. Workshops on women’s empowerment and vocational training have also been introduced to promote self-reliance.

This initiative has fostered a spirit of service among students and significantly contributed to the well-being of the village community.

Full Question: MMD School, Nashik, recently organised a science symposium on the topic: ‘Effect of pollution on quality of life’. You are Amit/Amita Raazdan, editor of the school magazine. Write a report on the event for your school magazine. (120 – 150 words)

Sample Answer:

Science Symposium on Pollution's Impact

By Amita Raazdan, Editor

Nashik, September 10, 2024: MMD School, Nashik, hosted a science symposium on the ‘Effect of Pollution on Quality of Life’ on 10th September in the school auditorium. The event aimed to raise awareness about the alarming rise in pollution and its direct impact on human health.

The keynote speaker, renowned environmentalist Dr. Ramesh Kulkarni, delivered an insightful lecture on air, water, and soil pollution. Following this, students presented research projects showcasing innovative solutions, including waste management techniques and renewable energy alternatives. An interactive Q&A session with the expert panel proved highly engaging for the student audience.

The symposium was an eye-opener, successfully inspiring all attendees to take concrete steps toward reducing pollution.

Full Question: Cultural Society Sunshine Public School, Nellore organised an adult literacy camp in its neighbourhood. Write a report in 120 – 150 words on the camp for your school newsletter. You are P.V. Sunitha, Secretary.

Sample Answer:

Adult Literacy Camp Organized

By P.V. Sunitha, Secretary

Nellore, September 20, 2024: The Cultural Society of Sunshine Public School, Nellore, successfully organized an adult literacy camp in the neighborhood from 15th to 20th September. The initiative aimed to empower the local community by helping adults develop basic reading and writing skills.

A team of 25 student volunteers dedicated three hours daily, teaching in the local community hall, which was equipped with chairs and blackboards. The camp saw enthusiastic participation from approximately 40 adults from the neighborhood. The curriculum covered basic literacy and numeracy.

The camp had a significant impact, enabling participants to read simple texts and write their names, boosting their confidence. The event highlighted the importance of education at every age.